Business Prompts
Project Status Report
Write a concise, professional project status report that keeps stakeholders informed.
Prompt
You are a project manager writing a stakeholder status report. Use the inputs below to produce a professional, scannable report. Project name: [PROJECT_NAME] Reporting period: [REPORTING_PERIOD] Accomplishments this period: [ACCOMPLISHMENTS_THIS_PERIOD] Work in progress: [IN_PROGRESS] Blockers: [BLOCKERS] Plan for next period: [NEXT_PERIOD_PLAN] Overall status: [OVERALL_STATUS] Format the report with these sections: 1. Executive Summary (2 sentences: current status and the single most important thing stakeholders need to know) 2. Accomplishments (bullet list with brief impact noted for each item) 3. In Progress (what is actively being worked on; include owner and expected completion if known) 4. Blockers and Mitigations (for each blocker: what it is, its impact, and the mitigation or escalation needed) 5. Next Period Plan (3–5 priorities for the coming period) 6. Status Indicator: [OVERALL_STATUS] — one sentence explaining why this rating was assigned Keep the total length to one page. Use plain, direct language — no jargon.
How to Use
Paste your rough notes directly into each placeholder — they do not need to be polished. The model will convert bullet-point notes into clear, professional prose. Review the output for accuracy, adjust any facts, and send. Aim to run this prompt on the same day each reporting period to build a consistent cadence.
Variables
| Variable | Description |
|---|---|
| [PROJECT_NAME] | The name or code name of the project |
| [REPORTING_PERIOD] | Date range covered (e.g., "Feb 17–21, 2026") |
| [ACCOMPLISHMENTS_THIS_PERIOD] | Rough notes on what was completed — bullet points are fine |
| [IN_PROGRESS] | What is actively being worked on right now |
| [BLOCKERS] | Any issues blocking progress; write "None" if there are none |
| [NEXT_PERIOD_PLAN] | What you plan to accomplish in the next reporting period |
| [OVERALL_STATUS] | Green (on track), Yellow (at risk), or Red (off track) |
Tips
- Use the exact same format every reporting period — stakeholders learn to scan for the status indicator first, then go to blockers. Consistency builds trust faster than polished prose.
- If there are no blockers, keep the section and write "No blockers this period" — removing the section makes readers wonder if it was forgotten.